Administrative Assistant

Laval - Quebec - Canada - LifeSciencesAndHealthCare - Pharmaceutical - ProjectManagementAndServices - AcademicBachelor

We’re hiring an Administrative Assistant for our client who is a large pharmaceutical company. This is a five-month contract.

Feel free to contact

Maria Camanag, Account manager

Apply now

About this role


  • Provide administrative support to the Country Quality Head and the entire Quality team
  • Maintain and/or update master documents
  • Plan and organize the team meetings and other internal and external events, and draft the minutes
  • Follow-up with budget forecasts/plans, including tracking of departmental expenses incurred Reconciliation of CoA with PO and invoice (Three-Way-Match).
  • Initiate POs and approve expenses allowed at his/her level of approval
  • Create and update documents, folders, binders, etc. pertaining to the Quality activities
  • Assist the Quality Head in case of internal and external audits/inspections (logistics, invitations, agenda, minutes, etc.)
  • Participate in the preparation of Regulatory documentation needed for Health Canada Contribute to the Archiving system as per Good Documentation Practices (GDPs) and according to corporate and Canadian requirements
  • Archive Quality documents
  • Participate in special projects
  • Provide administrative support
  • Revise, correct, translate procedures, and work with the North America Quality team for the revision and management of local SOPs in GEODE+
  • Maintain CVs, Job descriptions and Curricula for the Quality group
  • Validate local curricula and assign SOPs with the North America Quality team
  • Act as the system administrator for the PHENIX System (Change Control, Events and CAPA)
  • Maintain records for individual and group training activities, and ensure proper filing of training records.

About you


  • College Diploma in Administration, Secretarial is ideal
  • Bilingualism is a must, spoken and written English and French
  • 2 years of experience as an Administrative Assistant in a Quality department, it could be in a manufacturing / packaging site or a laboratory, a pharmacy
  • Proficiency in Office Suite, Power Point
  • Planning, organizational skills
  • Flexibility
  • Excellent time management and project management skills
  • Attention to detail
  • Ability to work in a team environment
  • Good communication skills (verbal and written)

What we offer

Why work with Brunel? We are proud to offer exciting career opportunities from over 100 offices globally in 42 countries. Advancing your career takes time and effort – let us match you to your ideal position.

About us

Brunel has a reputation for working with some of the best in the business. That’s what we continually strive for. Over 40 years, we’ve created a global network of interesting clients and talented individuals working together through a vast array of services.


  • Publication: PUB225036
  • Location: Laval
  • Market: LifeSciencesAndHealthCare
  • Hours per week: 36.25
  • Branche: Pharmaceutical
  • Education level: AcademicBachelor
  • Area of expertise: ProjectManagementAndServices
  • Closing date: September 20, 2019
Apply now

Feel free to contact


Maria Camanag

Account manager Brunel Canada Toronto

+1 416 244 2402

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