Contracts Administrator

About this role

Responsibilities

• Contract management/administration of Common Site Service purchase orders and contracts on site. Daily interface required with vendors/contractors.
• General contract administration including maintaining confidential records and creating, maintaining and filing of reports, correspondence, statistics and related material for ease of retrieval.
• Advise team of contractual rights and obligations and the means to mitigate contractor risks.
• Capture, preparation and distribution of meeting minutes.
• Chairing/attending and minuting weekly project meetings providing updates and reports to project management.
• Understanding the terms and conditions of executed contracts in order to verify/process change orders.
• Meeting with contractors to better understand/challenge change proposals when they do not align with agreed to terms and conditions.
• Liaising with the Common Site Services Manager and other staff to obtain information/input to support the contract administration and change order process.
• Raising Purchase Orders and Change Orders in SAP, obtaining signatures, distribution and filing for all site contracts to support the contract leads.
• Support in the preparation of request for proposal (RFP) documents, as required. Managing the RFP process and correspondence with contractors and service providers.
• Obtaining information for contracts report preparation and ensuring the reporting activities demonstrate compliance with corporate contracting policies, goals, and objectives.
• Reviewing of site LEMs and service invoices in support of invoice attestation.

About you

Requirements

• 5 - 10 years of industry experience related to contracts administration, preferably in a project site-based environment;
• Post secondary degree in Business Admin or related field
• SCMP/CPSM designations are considered an asset
• Proficient with SAP and MS Office;
• General knowledge of business law and legal ramifications with respect to contracts and procurement requirements;
• Excellent organizational skills and high attention to detail;
• Ability and desire to learn new concepts as well as adapting to new and challenging situations;
• Ability to handle a high volume of work with changing priorities

What we offer

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